Warning: There are an increasing number of fraudulent websites that impersonate ECCMID. We would like to alert all our members and delegates to possible scams and we strongly advise you to use only the official ECCMID online registration and accommodation services for your bookings.

Group Registration

Early Bird fee
until
24 January 2019
Regular fee Deadline from
25 January to
1 March 2019
Late fee
from
7 March 2019
ESCMID member € 360 € 510 € 630
Non-member € 505 € 625 € 745
Young physician / scientist
member*
€ 175 € 175 € 175
Young physician / scientist
non-member*
€ 275 € 325 € 375
Student** € 90 € 110 € 130
Nurse*** € 90 € 110 € 130
Day Ticket **** - - € 375 Final Programme Book - Printed Version - € 20 -

 

* Young physician / Scientist: for individuals 35 years of age or younger (copy of passport and written confirmation of head of department obligatory)
** Student: copy of student ID required
*** Nurse: Proof (employment status) required
**** Day tickets are available onsite only


The registration fee for participants includes

  • Admission to all scientific sessions
  • Admission to the industrial exhibition
  • Congress bag
  • Final Programme
  • Opening Ceremony & Welcome Reception
  • Public transport within the city of Madrid

Note: Meals are not included in your registration fee.



Registration Guidelines

Group registration and hotel bookings are available for 10 participants and more.
To register a group of 10 participants and more please contact: eccmidregistration[at]escmid.org

In order to proceed with your group registration, please click here, log into our online registration system and click on “group registration”. First you need to select a package to purchase (please click on “buy contingent” for the required amount of registrations). You will receive a confirmation /invoice by email, depending on your payment method. Payment can either be done by credit card (Visa, MasterCard or Amex) or bank transfer, whichrequires an additional admission fee of € 15. A different invoice address can be added separately.

Individual participant’s data can be entered under “add participants” Please note that anindividual email address for each participant is required. Once the entry of participant data is completed, the tickets (registration fee etc.) can be allocated to individual participants (click on “Distribution”).

The data must be completed by the fee deadline the tickets correspond to (Early Bird Fee: 25 January 2018, Regular Fee: 1 March 2018) in order to guarantee the respective registration fees. Should you not use the full contingent until the according deadline, the higher fees will apply automatically for all undistributed tickets. 

Please note: When you are registering abstract authors to the congress, the purchased tickets need to be distributed immediately to the respective participants. Make sure that there is a "tick" in the white box next to their names.



Cancellation Policy

  • Cancellations received up to and including 25 January, 2018: full refund
  • Cancellations received up to and including 10 April, 2018: 50% will be refunded
  • No refund on cancellations after 1 April, 2018



Group Contract

There is the possibility to sign a group contract where you buy a package (“buy contingent”) for a defined number of participants until 24 January 2019 (Early Bird Fee) and 1 March 2019 (Regular Fee). Full payment must be completed by the according date to validate the contract. “Add participants” will be available as soon as the full payment and the signed contract has been received. The advantage of a group contract is that you have time to enter the participant data until 13 March 2019. Free name changes are also permitted until that date. 

For further information please contact
.


If you do a no-name group contract, the cancellation policy of the contract applies!

The group coordinator is liable to pay the registration costs as soon as she/he has registered participants for the congress.

If any delegates are not attending the conference but the cancellation policy was not respected the complete registration costs have to be paid.  



Group Pick-Up


The opportunity of picking up the documents for your entire group in advance will be offered to you in order to facilitate the pre-registration procedure. In order to arrange your pick-up time you will be contacted by email 3-4 weeks prior to the congress.



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